Electronic Signature for Procurement Teams
Reduce your approval times from days to minutes. Sign quotes, sales commitments, commercial contracts and purchase orders remotely, in full compliance with eIDAS.
Their agreements are powered by Youtrust
Why has eSignature become essential for procurement?
Procurement processes involve multiple stakeholders: suppliers, finance departments, legal departments and operations. Signing delays slow down projects, generate unnecessary follow-ups and can hold up production starts or deliveries.
Electronic signature allows procurement teams to finalise supplier commitments faster and secure their transactions.
"Youtrust is really well thought out, very easy to use — sending a contract to be signed electronically has become a pleasure."
Trustpilot review
Electronic signature at every stage of a procurement process
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“Super user-friendly, good looking and simply a great and affordable tool. Perfect for what I need running a small indie record label. Highly recommended!”
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“Really nice and easy clean website layout. Signing docs is a very smooth process and you get unlimited signatures for your own doc signings. I'm really happy with it and it's a bonus that it's an EU based software company.”
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“This contract signing app is incredibly intuitive. Easy for my clients and stakeholders to use, no matter what language and location. Just brilliant - AND European so it's all safe under GDPR and the Digital Markets Act...”
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“Super easy to use. Particularly love the ability to sign documents for free (instead of having to print, sign, scan, etc.)”
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“Really simple and easy to get contracts signed and have a full paper trail , EU based company which is a bonus. Signing your own docs is free which is handy. Wish they could add two factor authentication though.”
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“Easy to use. I also appreciate the track of all documents allready signed.”
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“Super user-friendly, good looking and simply a great and affordable tool. Perfect for what I need running a small indie record label. Highly recommended!”
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“Really nice and easy clean website layout. Signing docs is a very smooth process and you get unlimited signatures for your own doc signings. I'm really happy with it and it's a bonus that it's an EU based software company.”
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“This contract signing app is incredibly intuitive. Easy for my clients and stakeholders to use, no matter what language and location. Just brilliant - AND European so it's all safe under GDPR and the Digital Markets Act...”
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“Super easy to use. Particularly love the ability to sign documents for free (instead of having to print, sign, scan, etc.)”
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“Really simple and easy to get contracts signed and have a full paper trail , EU based company which is a bonus. Signing your own docs is free which is handy. Wish they could add two factor authentication though.”
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“Easy to use. I also appreciate the track of all documents allready signed.”
Simplify every step of your procurement processes
Which procurement documents can be signed electronically?
Tailored to every procurement role
Why is electronic signature valid for procurement documents?
Electronic signature is legally recognised by the eIDAS regulation and carries the same legal value as a handwritten signature, provided the signature level is appropriate for the document.
In a procurement context, this applies notably to:
- Quotes
- Sales commitments
- Commercial contracts
- Purchase orders
Youtrust offers different signature levels (simple, advanced, qualified) depending on the level of risk and legal requirement.
Secure your transactions against document fraud
Procurement teams can be exposed to supplier fraud and identity fraud risks. With Verify, you can verify the identity of signers, strengthen authentication and secure your contractual commitments.
Secure procurement processes
Frequently asked questions
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Yes. In accordance with the eIDAS regulation, electronic signature carries the same legal value as a handwritten signature when used at an appropriate level. It is fully valid for supplier contracts, amendments and framework agreements.
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Electronic signature can be used for:
- supplier contracts
- framework agreements
- purchase orders
- general purchasing conditions
- amendments
- confidentiality agreements (NDA)
It integrates into the entire procurement cycle.
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Signature requests are sent instantly to the relevant parties, whether internal or external. Approvals can be tracked in real time, with automatic reminders, which accelerates contracting and prevents bottlenecks.
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Yes. Each signature generates an audit trail comprising the timestamp, the signers' identities and the document fingerprint. This guarantees traceability and facilitates internal or external audits.
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Yes. Via an API, electronic signature can be integrated with an ERP, a procurement management system or a purchasing tool. This allows workflows to be automated and duplicate data entry to be avoided.
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Electronic signature allows you to:
- accelerate supplier contracting
- secure commitments
- improve traceability
- reduce paper and postal sending
- centralise contractual documents
It helps make procurement processes faster, more secure and more efficient.
Speed up your procurement processes with electronic signatures
Over 30,000 European companies already trust Youtrust to sign and verify their documents. Join them today.
